MINUTES OF THE ANNUAL GENERAL MEETING HELD ON THURSDAY 2nd OCTOBER 2008 AT 18:30pm IN THE SAN MARINA RECREATIONAL CLUB, 8 CORMORANT AVENUE SAN MARINA, MARINA DA GAME.

Quarom:
A quarom was reached by means of 21 paid up members attending the meeting. The meeting only needed 18 members(20% of 89) as only 89 out of 268 where paid up members.
All members in person or represented by means of a proxy as per the attendance register

APOLOGIES:
Mr. V Seini
Mr. S Galant
Mr. R Venter
Miss. D de klerk

1. OPENING AND WELCOME
The necessary quorum being present, the chairman declared the meeting duly constituted and welcomed all those present.

2. CONFIRMATION OF MINUTES OF MEETING HELD ON 22nd November 2007
The minutes of the previous AGM was considered a true reflection of the events.

Proposed by E. Mclean
Seconded by M de Abreau

3. CHAIRMANS REPORT
What eight months it has been. A lot was accomplished and a lot can still be achieved. I do not think the committee thought that we will achieve the objectives set out but we did it.

Firstly I must say that I can see what hard work it was for Mr. Brian Ing when he was Chairman. A mixed of negative and positive critism was received but at the end it turned out for the better. When Mr. Brian Ing started three years ago with a vision to make the club self sufficient it was nearly achieved and I must thank him for that. It is my opinion that the frustration and the personalization of members made him not achieve it at the end.

This year’s committee did not redesign the wheel but rather took Mr. Brian Ing vision and made it better with more courage to stand up to those who opposed it. I can now tell you it was achieved and the club it fully automated and self running. It is just delegation from the committee members needed making their time more productive.

We started of with making the club available for members only by introducing an identification card. This card is needed to enter the premises making easy for any member to query entry of another. After this objective was achieved we went on a record cleanup drive. This was achieved at the end of March 08. We bought Pastel to help us achieve this and to retain full backups of everything. There is no more paperwork involve as everything has been made electronic.

I can tell you that all owners within San Marina are members towards the San Marina Recreational Club. We had some legal issues but this has been resolved.

Once funds came into the club we started with the small issues that has been on our books for a while. We fixed the tennis court; installed the basketball court – net; fixed the sliding doors and started to paint the clubhouse. We have replaced the wall around the pool with vibacrete to make it more secure and wind free. The tennis court wall has been completed half way and awaiting more funds to complete the rest. We bought a pool table and looking in buying more tables and chairs for the club. We currently have the garden solution looking after our garden and I must say it is looking good. They cut our lawn and do regular compost drop to make sure the grass binds and stay green.

The last objective was to drop the subs. Council rejected our NPO and we need to start from scratch. Once this has been achieved it will mean that we will not be paying R2000 a month on rates but rather +-R200 a month. This is also our biggest expense. The new committee can continue driving this issue.

Lastly I must thank my committee for giving up their time and showing that a little bit of effort can go far. A bit of frustration now and then especially when critical decisions where made. Miss Patel who patience with me was stretched especially when it came to queries and updating the records. What I can say is that our books look in a very healthy order and she will discuss it later.

Let us go through the agenda and let us see if we can answer any queries.

Regards
Leon

4. FINANCIAL STATEMENTS YER ENDING 30 JUNE 2008
See attached notes.
We must thank Miss Patel for doing such a good job in her term as book keeper. A new book keeper will be appointed by the new committee.

Proposed by M Taylor
Seconded by M de Abreau


5. APPOINTMENT OF AUDITORS AND ACCEPTANCE OF THEIR REMUNERATION
The current auditors are Cecil Kilpin & Co, and it was agreed that the committee has the authority to approach any other auditors for auditing purposes.

Proposed by p Thompson
Seconded by L Smit


6. MAXIMUM NUMBER OF COMMITTEE MEMBERS
It was agreed to as 12 (twelve).

7. ELECTION OF COMMITTEE MEMBERS
Mr L. Lee
Mr V. Seini
Miss A Petzer
Miss C Watts
Mrs T Beetge
Mrs L Smit
Mr. N Jack
Mr. S Galant

Mr. P Thompson as an adhoc member

8. CONSTITUTION
Changes to the constitution were discussed and approved by means of showing paid up cards. The changes are in bold

The following correction on the constitution needs to be corrected. This needs to be approved or rejected at this Annual General Meeting.

Proposal 1: This was approved by 19 approved and 1 opposed.

The following statement needs to be deleted as it is untrue. I was proven via the deed of transfer.

3.1 Membership of the club shall be compulsory for every registered owner of residential erven or sectional title units within the development on Erf 93663 Cape Town at Muizenberg, known as San Marina. The only exclusion to membership is Erf 152478, known as 71 a-d Shearwater Drive, Pelican Place & Erf 152477 known as 73 a-d Shearwater Drive known as Heron Place. See note 1 and 2.

The only exclusion to membership is Erf 152478, known as 71 a-d Shearwater Drive, Pelican Place & Erf 152477 known as 73 a-d Shearwater Drive known as Heron Place. See note 1 and 2.

Note 1 ; 2 and 3 to be deleted as it only describes the condition for membership of Erf 152478, known as 71 a-d Shearwater Drive, Pelican Place & Erf 152477 known as 73 a-d Shearwater Drive known as Heron Place.


Proposal 2: This was approved by 18 approved and 0 opposed.

The following clause was added to the constitution. This was approved by 18 approved and 0 opposed.


Management of the club

5.8 Minutes of all meetings must be kept safely and always be on hand for members to consult


The object needs to be changed to objectives. This was approved by 18 approved and 0 opposed.

2. Object

2. OBJECTIVES


Proposal 3: This was rejected as we did not have enough votes - 14 approved and 1 opposed.

Remuneration for committee members

The committee should be paid for their time and effort. An amount can be approved at the AGM. This needs to be approved or rejected at this Annual General Meeting.


A suggestion is R100 a month but not in cash but towards their subs.


11. AMENDMENT OF THE CONSTITUTION AND DISSOLUTION
No alteration or addition to this constitution shall be made except by a resolution carried by a majority of at least two-thirds of paid up members present and entitled to vote at a general meeting, notice of which to members shall contain particulars of the proposed alteration of addition.

12. DOMICILIUM CITANDI ET EXECUTANDI OF THE BODY CORPORATE
The domicilium citandi et executandi of the Recreational Club will remain as 8 Cormorant Avenue, San marina.

13. GENERAL
Mr. Lee open the floor for any club related discussions. Mr. Burton present by reading a documentation and then presenting it to the club.
It stated the following:

My name is Anthony Burton, I live at Fairlake No 14 and I am a fully paid up member, against my will, of this San Marina recreational Club.
It is my constitutional right as a paid up member to have my comment accurately and correctly minuted. A typed copy of my comments under general is given to the secretary.

I have been forced to pay to be a member of this club against my wishes through intimidation and threats to be taken to court and have my possessions forceably removed. Various objectors have been similarly bullied.

The majority of house and flat owners in San Marina do not want to be forced to become members of this recreational club. Already 100 house and flat owners of San Marina have signed a petition saying they do not want to be members of this club.

Unless you stop bullying and intimidating owners to pay for a recreational club, that they want no part of, we will have no choice but to find alternative and legal ways to enforce our democratic choice and to irradicate your bullying tactics.

Mr. Lee agreed with Mr. Burton that he has a democratic right to seek legal advice and encourages him to do so or for anyone else wishing to do the same.

Security was mentioned and it became a heated discussion as it was close to everyone’s heart. Security is a problem in our area. Currently there are 8 men doing neighborhood watch free of charge. Miss Heidi Schoute-Vanneck security concept is still on going. More members need to sign up to make it work. Heidi Schoute-Vanneck pointed out that the security initiative was not affiliated to the Marina da Gama Association nor the San Marina Club, and had received no financial or other assistance from either of them, but was an independent scheme initiated by the residents of the San Marina area.

After the security discussion Mr. Lee asked if there is still anything that the club can do to make members come to the club. There was none.

Mr. Lee asked if the security card concept can still continue and it was agreed by most that it should stay in place. Members with no cards will be asked to leave the premises.

There being no further business to attend to, the AGM was closed at 20:00pm



CHAIRMAN                                                                  DATE